Blog - Posts tagged events

Tickets Update, Events and Activities, Call for Volunteers Reminder

2019-07-22T00:00:00Z

Greetings documentarians!

The Prague conference is just about two months away, and we are happy to share with you the latest updates.

Tickets are going to sell out soon!

We are now at nearly 75% capacity, and we expect to sell out in the next few weeks, so if you’re still on the fence we recommend that you buy your tickets now.

Please make sure you have a conference ticket before you book your travel! We cannot be held responsible for any loss of non-refundable travel expenses, and we cannot risk overselling the venue capacity.

Events and activities

As always, Write the Docs events are more than just talks. Every year we offer a wide range of activities that give our community members different ways to socialize, collaborate, and connect.

Check out what we have in store for you this year in Prague:

Boat Ride, Saturday September 14th. If you’re in town early, you’re invited to join us for a 2-hour cruise on the Vltava river, with light snacks and drinks included. This activity is priced separately and isn’t included with the conference ticket, so you’re welcome to register your friends and family who might be traveling with you. You can find all the details in our Boat Ride page, or register directly on our ticket website.
Writing Day and Welcome Reception, Sunday September 15th. Before the main conference days, we’ll be hosting a Writing Day and Welcome Reception before we dive into the main sessions. This is an excellent opportunity to register early, meet your fellow documentarians, learn about and work on interesting documentation projects, and make yourself at home!
Lightning Talks. One of our favorite traditions, lightning talks are as entertaining as they are informative. Each block of lightning talks will have 5-6 spots of up to 5 minutes each, both blocks will be after lunch during the main conference days. You can sign up on the mornings of the main conference days and prepare for some post-lunch fun.
Unconference. Parallel to the talks, you’re welcome to join the unconference sessions. These freestyle sessions are a great opportunity to brainstorm with your fellow documentarians about anything from the latest tooling, the best way to write an email, or how to handle stress and burnout. You can signup for the unconference sessions during the Writing Day and throughout the conference.
Social Event. This year our social event will be held at RKO (Restaurant by Retro), Francouzská 4, Prague 2, a bar with a great vibe owned by Retro Music Hall. The bar is about 15-20 minutes walk from the main conference venue, and is extremely well-connected by metro and tram service (Namesti Miru stop). The event will start at 20:00, and light snacks and drinks will be provided while our tab lasts. If you want a sit-down dinner we recommend to grab something on the way before we kick off the evening. Entrance is only for conference attendees.
Job Fair. Following the success last year, we’re happy to announce that during Tuesday morning, part of the unconference space will be converted to the job fair. The goal is to give job-seeking documentarians an opportunity to connect with potential employers. Documentarians looking for jobs will be able to visit employers at their table to learn about the company culture, ask about specific job openings and talk to current employees. If you’re an employer looking to fill a role, you can find information about reserving a table in the sponsorship prospectus.

For the full schedule overview including start/end times for all activities, take a look at our Schedule page.

Call for volunteers reminder

Thank you so much to all those who applied to volunteer so far! There are still a few spots available, and if you volunteer for two or more shifts we will provide you with a free conference ticket.

There is plenty to do during the conference and volunteers are essential to the success of all our events! To register as a volunteer for the conference, please read and fill out the Call for Volunteers form. The deadline to apply is 1st August, 2019. Applicants will receive additional information shortly after this date regarding shifts, detailed duties, and other updates to the volunteer duties and schedules.

New to Prague or to Write the Docs?

Every year we are thrilled to welcome new documentarians into our community. This is your friendly reminder that we have resources on our website and on Slack to help you prepare for your first trip to Prague, first time at our conference, or both!

Visiting Prague. Information on transport, where to stay, where to eat, etc. You can also pop into the #wtd-conferences channel on Slack to ask questions!
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Welcome Wagon. If this is your first time attending the conference – or even if it’s not – our Welcome Wagon is here to help you navigate the conference, the community, and answer questions. They’ll also be hanging out in #wtd-conferences and on site during the event to help out you get the most out of the experience.

See you all soon!

We are in the process of compiling the final talk schedule, so expect the next update to have all the details on that front. Otherwise, we hope you’re as excited as we are, and we look forward to seeing you in Prague very soon!

The Write the Docs Team

Events and Activities, T-Shirts, and Tickets Update

2019-03-25T00:00:00Z

We’re just under two months out, and we hope everyone is getting excited!

In this update, we’re happy to share with you the different events and activities that will be available as a part of the conference, announce our pop-up t-shirt shop, and remind you to grab your tickets before they run out (hint: very soon!).

Remember to check out our Welcome Wagon guide and the Visiting Portland page for help with planning your trip and making the most out of the conference.

Tickets are selling out

Every year we are amazed at the growing support of our community, and tickets have been selling out earlier each conference. We are now just over 80% sold out, and judging from past events we do expect to be sold out within the next couple weeks.

If you’re still on the fence, now is the time to decide and get your tickets.

Diversity tickets

Write the Docs aims to continuously expand our community to be more diverse, welcoming, and inclusive.

This year we are launching our first collaboration with DiversityTickets.org, a wondeful non-profit organization that shares qualifying events with various diversity organizations, and helps folks from underrepresented groups find events to attend.

Diversity scholarship tickets are free, and we hope to welcome more people from all walks of life to join our community. Please share this campaign with your social networks and encourage folks to apply if they are interested to join us!

Childcare available

New this year, we’re offering free child care for attendees who are traveling with their children provided by DivCare PDX. In order to plan capacity, the deadline to register is April 22nd, 2019. Please email us at portland@writethedocs.org to request one of the limited spots. We hope this effort will help more of our lovely documentarians to attend the conference!

Shirts on sale

Following last year’s pilot, we are happy to announce that the Write the Docs Portland 2019 Pop-Up Shop is now open! We have loose and fitted options from different fabrics, and you can choose exactly the size and cut you want!

The campaign will run in 3-day batches until May 30th. We recommend to order your shirt at least 2-3 weeks in advance, to allow for timely delivery of your shirts ahead of the conference.

Similarly, we will be continuing our bag swag this year, which you can pick up at the conference.

Events and activities

Write the Docs is more than a conference. Every year we make sure to have a variety of activities that our attendees can enjoy, whether you want to learn something, meet new people, or share knowledge.

Hike. If you’re in town early, join us on Saturday for our traditional hike. This activity is a great chance to get to know your fellow documentarians in a smaller setting. The hike is free with your conference ticket, but space is limited! We will publish a separate registration soon.
Writing Day. The Writing Day will be held on Sunday from 9am-5pm, and you can drop in at any time during the day. If you have a project you want to propose to others, you can pitch your topic during the welcome announcement that will be held at 9:30am. Please email us if you want to submit a project for the Writing Day!
Welcome reception. The meet-and-greet event will be held on Sunday from 5pm-8pm. You can pick up your badge and enjoy a couple of drinks and snacks on us. This is a great chance to meet your fellow documentarians before the conference starts.
Lightning Talks. We’ll have lightning talks each day after lunch. These are 5 minute presentations and a lot of fun. They can be about anything you want, this is your chance to share something you are passionate about with the audience. Slides are not required.
Unconference. We’ll be running the Unconference all day Monday and on Tuesday afternoon. Want to chat with like-minded folks about a specific thing? This is the place. We’ll have a sign-up board so you know what’s happening, and supplies to help you brainstorm.
Social event. This is a private party just for conference attendees, held on Monday evening from 7pm, with free snacks and drinks. Details about the venue will be posted closer to the day.
Job Fair. Following last year’s great success, on Tuesday morning we’ll have a job fair where you can find your next documentarian friendly job.

The Schedule page has the latest and most complete information about all our events. This is where we will also update any changes/cancellations if they should occur.

More news soon

We’re putting together the final talk schedule, finalizing the social event and hike details, and getting more excited, so stay tuned!

The Write the Docs team

Call for Volunteers

2018-08-08T00:00:00Z

Each year we are blessed with an amazing team of volunteers who help with the variety of on-site operations, and the conference wouldn’t be such a success without them!

Volunteering at our events only requires a few hours per day. It’s a great way to meet the community, learn about how to run an event, and you get a free ticket to the conference!

We need volunteers for the following roles:

Explore Melbourne coordinator
Welcome Wagon coordinators
Speaker coordinator
Technical support
Swag coordinator
Speaker gifts coordinator
Greeter at the front desk

For details of what each role requires, look at the Event Roles page.

If you’re interested, please complete the volunteer form. We will be accepting volunteer applications until 3 - 4 weeks before the conference, if there are still open roles by then. You can expect to hear back from us from September 1st onward.

We only have a few openings for volunteers, and we will prioritize those who will be attending for the first time, also those who might not be able to attend otherwise. Unfortunately we cannot help with travel costs for volunteers, so please make sure that you are able to travel to the conference before applying for a role.

Ticket update, events, and activities

2018-08-01T00:00:00Z

Greetings documentarians!

The Prague conference is just about one month away, and we are happy to share with you the latest updates.

Tickets are almost sold out!

We expect to sell out in the next couple of weeks, so if you’re still on the fence we recommend that you buy your tickets now!

Activities and events

As always, Write the Docs events are more than just talks. Every year we offer a wider range of activities that give our community members different ways to socialize, collaborate, and connect.

Check out what we have in store for you this year in Prague:

Boat Tour of Prague, Saturday September 8th. If you’re in town early, you’re invited to join us for a 2-hour cruise on the Vltava river, with light snacks and drinks included. This activity is priced separately and isn’t included with the conference ticket, so you’re welcome to register your friends and family who might be traveling with you. You can find all the details in our Boat Tour page, or register directly on our ticket website.
Writing Day and Welcome Reception, Sunday September 9th. Before the main conference days, we’ll be hosting a Writing Day and Welcome Reception before we dive into the main sessions. This is an excellent opportunity to register early, meet your fellow documentarians, learn about and work on interesting documentation projects, and make yourself at home!
Lightning Talks. One of our favorite traditions, lightning talks are as entertaining as they are informative. Each block of lightning talks will have 5-6 spots of up to 5 minutes each, both blocks will be after lunch during the main conference days. You can sign up on the mornings of the main conference days and prepare for some post-lunch fun.
Unconference. Parallel to the talks, you’re welcome to join the unconference sessions. These freestyle sessions are a great opportunity to brainstorm with your fellow documentarians about anything from the latest tooling, the best way to write an email, or how to handle stress and burnout. You can signup for the unconference sessions during the Writing Day and will continue during the conference.
Social Event. This year our social event will be held at Hoffa Bar, Senovážné Náměstí 22, Prague 1, a funky bar just around the corner from the main conference venue. The starting time will be 20:00, light snacks and drinks will be provided while our tab lasts. If you want a sit-down dinner we recommend to grab something before we kick off the evening. Entrance is only for conference attendees. We will provide you with wristbands when you check-in to the conference, but your badge should work as well. NOTE: The bar is located on the ground floor and is fully-accessible.
Job Fair. Following the success of the Portland job fair, we’re happy to announce that during Tuesday morning, the unconference space will be converted to the job fair. The goal is to give job-seeking documentarians an opportunity to connect with potential employers. Documentarians looking for jobs will be able to visit employers at their table to learn about the company culture, ask about specific job openings and talk to current employees. If you’re an employer looking to fill a roll, you can find information about reserving a table in the sponsorship prospectus.

For the full schedule overview including start/end times for all activities, take a look at our Schedule page.

New to Prague or to Write the Docs?

Visiting Prague. Information on transport, where to stay, where to eat, etc. You can also pop into the #wtd-conferences channel on Slack to ask questions!
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Duplicate explicit target name: “#wtd-conferences”.

Welcome Wagon. If this is your first time attending the conference – or even if it’s not – our Welcome Wagon is here to help you navigate the conference, the community, and answer questions. They’ll also be hanging out in #wtd-conferences and on site during the event to help out you get the most out of the experience.

Conference shirts are still on sale

Another friendly reminder that our T-Shirt Pop-Up Shop is still open on TeeSpring! The campaign will run until September 30th in case anyone wants to order their shirts after the conference, but we recommend to order at least 2-3 weeks before the conference if you want to sport your new threads.

And don’t worry, you’ll still have a Write the Docs Prague 2018 souvenir from the conference even if you decide not to order a shirt.

See you all soon!

The Write the Docs Team